Health Record Information Policy

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Understanding Your Health Record/Information

This notice describes the practices of Steadman Aesthetics LLC and its staff (collectively, "Practice"), and that of any physician or provider with staff privileges with respect to your protected health information created while you are a patient at Practice. Practice, physicians with staff privileges and personnel authorized to have access to your medical chart are subject to this notice. In addition, Practice and physicians with staff privileges may share medical information with each other for treatment, payment or health care operations described in this notice.

We create a record of the care and services you receive at Practice. We understand that medical information about you and your health is personal. We are committed to protecting medical information about you. This notice applies to all the records of your care at Practice.

This notice will tell you about the ways in which we may use and disclose medical information about you. It also describes your rights and certain obligations we have regarding the use and disclosure of medical information.

Your Health Information Rights

Although your health record is the physical property of Practice, the information belongs to you. You have the right to:

  • Request a restriction on certain uses and disclosures of your information for treatment, payment and health care operations, and as to disclosures permitted to persons, including family members involved with your care and as provided by law. However, we are not required by law to agree to a requested restriction, unless the request relates to a restriction on disclosures to your health insurer regarding health care items or services for which you have paid out of pocket and in full;

  • Obtain a paper copy of this notice of information practices;

  • Inspect and request a copy of your health record as provided by law;

  • Request that we amend your health record as provided by law. We will notify you if we are unable to grant your request to amend your health record;

  • Obtain an accounting of disclosures of your health information as provided by law; and

  • Request communication of your health information by alternative means or at alternative locations. We will accommodate reasonable requests.

You may exercise your rights set forth in this notice by providing a written request to Steadman Aesthetics LLC: 2130 S University Blvd, Suite 19, Denver, CO 80210.

Our Responsibilities

In addition to the responsibilities set forth above, we are also required to:

  • Maintain the privacy of your health information;

  • Subject to certain exceptions under the law, provide notice of any unauthorized acquisition, access, use or disclosure of your protected health information, to the extent it was not otherwise secured;

  • Provide you with a notice as to our legal duties and privacy practices with respect to information we maintain about you;

  • Abide by the terms of this notice; and

  • Notify you if we are unable to agree to a requested restriction on certain uses and disclosures.

We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain, including information created or received before the change. Should our information practices change, we are not required to notify you, but we will have the revised notice available upon your request at Practice.

Uses and Disclosures of Medical Information That Do Not Require Your Authorization

The following categories describe different ways that we may use and disclose medical information without your authorization. We will explain what we mean for each category of uses or disclosures, but not every use or disclosure in a category will be listed. However, all the ways we are permitted to use and disclose information without your authorization should fall within one of the categories.

We will use your health information for treatment.

  • For example: We may disclose medical information about you to doctors, nurses, technicians, medical students or other personnel who are involved in taking care of you. We may share medical information about you in order to coordinate different treatments, such as prescriptions, lab work and x-rays. We also may provide your physician or a subsequent health care provider with copies of various reports to assist in treating you once you are discharged from care at Practice.

We will use your health information for payment.

  • For example: Abill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures and supplies used.

We will use your health information for regular health care operations.

  • For example: We may use the information in your health record to assess the care and outcome in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the health care and services we provide.

We will use and disclose your health information as otherwise allowed by law. Examples of those uses and disclosures follow:

  • Business associates:There are some services provided in our organization through agreements with business associates. Examples include answering services and copy services. To protect your health information, however, we require business associates to appropriately safeguard your information.

  • Notification:Unless you object, we may use or disclose information to notify or assist in notifying a family member, a personal representative or another person responsible for your care about your location and general condition.

  • Individuals involved in your care:Unless you object, we may disclose to a family member, another relative, a close personal friend or another person you identify the health information that is directly relevant to that person's involvement in your health care or payment for your health care. If you are not able to agree or object to such disclosure, we may disclose the information as necessary if we determine it is in your best interest in our professional judgment.

  • Disaster relief:We may use or disclose your health information to public or private disaster relief organizations to coordinate your care or to notify your family or friends of your location or condition in a disaster. We will provide you with an opportunity to agree or object to these disclosures when practical.

  • Research:We may disclose information to researchers when their research has been approved by an institutional review board that has established protocols to protect the privacy of your health.

  • Communications regarding treatment alternatives and appointment reminders:We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.

  • Food and Drug Administration (FDA):We may disclose to the FDA health information relative to adverse events with respect to food, medications, devices, supplements, products and product defects, or post marketing surveillance information to enable product recalls, repairs or replacement.

  • Worker's compensation:We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to worker's compensation or other similar programs established by law.

  • Public health:As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury or disability.

  • Abuse, neglect or domestic violence:As required by law, we may disclose health information to a governmental representative authorized by law to receive reports of abuse, neglect or domestic violence.

  • Judicial, administrative and law enforcement purposes: Consistent with applicable law, we may disclose health information about you for judicial, administrative and law enforcement purposes.

  • Health oversight activities:We may disclose health information to a health oversight agency for activities authorized by law, such as audits, investigations, inspections and licensure.

  • Threats to health or safety:We may use or disclose health information as allowed by law if we believe in good faith that it is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public, or for law enforcement authorities to identify or apprehend an individual involved in a crime.

  • Special government functions:We may disclose health information to authorized federal officials for intelligence, counterintelligence and other national security activities authorized by law, or for protective services to the President of the United States or certain other government officials. If you are a member of the military, we may disclose health information to military authorities under some circumstances. If you are an inmate of a jail, prison or other correctional facility or in the custody of law enforcement personnel, we may disclose health information necessary to maintain your health and the health and safety of others.

  • Required or allowed by law:We will disclose medical information about you when required or allowed to do so by federal, state or local law.

  • Electronic Health Information Exchange:Practice uses a third party to maintain our electronic medical records (EMR). Practice stores electronic health information about you in the EMR. Practice monitors who can view your EMR.

When We Need Your Written Authorization

We will not use or disclose your health information without your written authorization, except as described in this notice. Additional circumstances that might require your additional written authorization are not common, but an example would be uses and disclosures for marketing purposes.

For More Information or to Report a Problem

If you have questions and would like additional information, you may contact Practice at 720-316-4771.

If you believe your privacy rights have been violated, you can send a complaint to the Director of Practice at 5910 S University Blvd, Suite C6, Denver, CO 80121, or to the Secretary of Health and Human Services. There will be no retaliation for filing a complaint.

This notice is effective on the following date: 11/01/2022

We may change our policies and this notice at any time and have those revised policies apply to all the protected health information we maintain. If or when we change our notice, we will post the new notice at the office of each practice location where it can be seen.


Steadman Aesthetics General Privacy Policy

Last updated: 3/8/2026

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Steadman Aesthetics LLC, 5910 South University Boulevard, Suite C6, Greenwood Village, CO 80121. This is the current address shown on your website footer and contact page.

  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

  • Country refers to: Colorado, United States

  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual.

  • Service refers to the Website.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

  • Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.

  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.

  • Website refers to Steadman Aesthetics, accessible from www.steadmanaesthetics.com

  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address

  • First name and last name

  • Phone number

  • Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address, browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Information from Third-Party Social Media Services

The Company allows You to create an account and log in to use the Service through the following Third-party Social Media Services:

  • Google

  • Facebook

  • Instagram

  • LinkedIn

If You decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal Data that is already associated with Your Third-Party Social Media Service's account, such as Your name, Your email address, Your activities or Your contact list associated with that account.

You may also have the option of sharing additional information with the Company through Your Third-Party Social Media Service's account. If You choose to provide such information and Personal Data, during registration or otherwise, You are giving the Company permission to use, share, and store it in a manner consistent with this Privacy Policy.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used may include beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.

The technologies We use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.

  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics.

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies
    Type: Session Cookies
    Administered by: Us
    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features.

  • Cookies Policy / Notice Acceptance Cookies
    Type: Persistent Cookies
    Administered by: Us
    Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

  • Functionality Cookies
    Type: Persistent Cookies
    Administered by: Us
    Purpose: These Cookies allow us to remember choices You make when You use the Website.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor the usage of our Service.

  • To manage Your Account, if applicable.

  • For the performance of a contract, including services You request from Us.

  • To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication regarding Your inquiries, customer care, appointment scheduling, appointment reminders, service-related follow-up, and other communications related to the products or services You request or receive from Us.

  • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that You have already purchased or enquired about, only where permitted by law and, for SMS marketing messages, only where You have provided the appropriate consent.

  • To manage Your requests and respond to inquiries.

  • For business transfers, such as a merger, acquisition, or sale of assets.

  • For other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our service and promotional efforts, and improving our Service, products, services, marketing, and Your experience.

Text Messaging

If You provide Your mobile phone number and choose to communicate with Us by text message, We may use SMS or similar messaging services for customer care, responding to Your inbound messages, appointment scheduling, appointment reminders, service follow-up, and other business communications related to Your relationship with Steadman Aesthetics.

To provide timely customer service, inbound text messages may be reviewed and responded to by authorized Steadman Aesthetics team members and service providers assisting with business communications.

If You separately opt in to receive promotional text messages, We may also send You marketing or promotional SMS messages as permitted by law.

Message frequency may vary. Message and data rates may apply.
You can opt out of SMS communications at any time by replying STOP.
For assistance, reply HELP or contact Us at (720) 316-4771. The website footer also lists a text line at (833) 686-7077.

Consent to receive text messages is not a condition of purchase.

Sharing of Your Personal Information

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You, and to support our communications, scheduling, customer service, and business operations.

  • For business transfers: We may share or transfer Your personal information in connection with any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business.

  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy.

  • With business partners and vendors: We may share Your information only as necessary to operate our business and provide requested services to You.

  • With other users: when You share personal information or otherwise interact in public areas with other users, such information may be publicly distributed outside.

  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Mobile Information Non-Sharing

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.
Text messaging opt-in data, consent records, and related mobile numbers will not be sold or shared with third parties or affiliates for their own marketing or promotional purposes.

We may share mobile information with Service Providers that assist Us in delivering messaging, customer support, scheduling, and related business communications on Our behalf, but only to the extent necessary to provide those services.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in other places where the parties involved in the processing are located. This means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country, or other governmental jurisdiction where the data protection laws may differ.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

You may update, amend, or request deletion of Your information at any time by contacting Us.

Disclosure of Your Personal Data

We may disclose Your Personal Data where required to do so by law or in response to valid requests by public authorities.

We may also disclose Your Personal Data if We believe such action is necessary to:

  • comply with a legal obligation

  • protect and defend the rights or property of the Company

  • prevent or investigate possible wrongdoing in connection with the Service

  • protect the personal safety of users of the Service or the public

  • protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but no method of transmission over the Internet, or method of electronic storage, is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under 13.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will post any changes on this page and update the "Last updated" date at the top of this Privacy Policy.

Contact Us

If You have any questions about this Privacy Policy, You can contact Us:

Steadman Aesthetics LLC
5910 South University Boulevard, Suite C6
Greenwood Village, CO 80121
Call: (720) 316-4771

Email: info@steadmanaesthetics.com